Which term is used for a formal, documented process that describes when and how official project documents may be modified, the people authorized to make modifications, and the paperwork required for these changes?

The term is Change control system

Explanation:

Change control system is a systematic approach or important part of project management process used to implement and serves vital purposes of assuring that the process of making changes is done carefully and ultimately signed off on by a responsible party. It enables essential control of IT activities in project management and coordination.

Change Control System

Explanation:

Change control system is the system which has a basic function of controlling the changes made on a project. These changes are processed and evaluated in change control system. The request to make changes to a project is first evaluated, analysed and this request can be approved or rejected.

It is mechanism that has been established to make sure that process of making changes is done carefully and the decision of making changes to a project is made after proper consideration rather than unilaterally and this decision is made by a responsible authority after a proper process.

In order to make changes in a project, the change control system involves some phases in which, first, the customer or anyone in the project team suggests to make a change. This is not done arbitrarily or without thought but the reasons and benefits of making a certain change is given via a proper proposal. This proposal is then analysed and evaluated. This can be done a project manager. Then after consideration the decision is made whether to accept or reject this proposal of making a change in a project. This is done by stakeholders. Now if the proposal is approved, then the change in the project is implemented and then again reviewed. A customer or anyone who suggested the change checks if the changes are made as per the requirement. After the review this change process is closed.